Free email signature generator
Fill in your details, check the preview and copy a signature that works in Gmail, Outlook and Apple Mail. No sign-up, and no “made with” line.
Preview
Example: fill in your name to start
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Made in your browser. Veey doesn't receive or save what you type.
Add it to your email
- Open Gmail on a computer and click the gear icon → See all settings.
- On the General tab, scroll to Signature and click Create new.
- Name it, click in the signature box and paste (Ctrl+V / ⌘V).
- Choose it under Signature defaults, then click Save Changes at the bottom of the page.
What makes a good email signature?
Your email signature is the business card at the bottom of every email you send. A good one answers three questions at a glance: who you are, how to reach you, and where to go next. Your name and title, your company, one phone number, your email and website, and one clear link. That's usually all it takes.
The common mistakes are easy to spot in your own inbox. A big photo or logo that fills the screen. Several banners and a quote. A signature that is one single image, so the reader sees nothing when images are blocked and can't copy your number. And no phone number at all, so anyone who'd rather call has to go looking.
Email programs don't show a signature the way a browser shows a web page. Outlook for Windows lays out emails with Word, Gmail drops styling that isn't written into each element, and many programs hide images until the reader allows them. That's why a signature that looks fine in one program can fall apart in another.
This generator builds your signature the way email programs need it: a table layout, styles written into each element, web-safe fonts and images with their sizes set. Fill in the fields, check the live preview on a white background, as it will look in an email, and copy it into Gmail, Outlook or Apple Mail. It's free, with no sign-up and no watermark. The signature is made in your browser; Veey doesn't receive or save what you type.
What to include, and how it's built
Name and job title
Start with your name, then your job title and company. It's the first thing people look for when they reply, or forward your email to the right colleague.
One phone number
Pick the number you actually answer, usually your mobile. One number is clearer than three, and in the signature it's a link, so people reading on a phone can tap to call.
Email and website
Add your email address and your company's website. People copy your address into contacts and new emails, and the website tells them what your company does without having to ask.
A small logo
A logo shows which company you're with, but it should sit in the signature, not take it over. The generator sizes your logo to 32 px high and your photo to 80 px.
One clear link
Instead of a row of banners, give people one thing to do. Add the link to your digital business card and the signature gets a “Save my contact →” link, so people can save your details without typing them.
Company details
Use the company details line for legal details such as your registration number, if your company needs to show them in emails. It sits in small text at the bottom. There's more on this in the questions below.
Works in Outlook, Gmail and Apple Mail
A table layout, inline styles, web-safe fonts and set image sizes keep the signature intact in Outlook for Windows, which renders emails with Word, and in Gmail. Copy it formatted, or as HTML for programs that take code.
No sign-up, no watermark
Use it as often as you like, for free. There's no account to create, and your signature carries no watermark or “made with” line.
Nothing saved
The signature is made in your browser; Veey doesn't receive or save what you type. Your logo and photo stay where they already are online, and the signature links to them.
How to make your email signature
Fill in your details
Type your name, job title, company and contact details. Add links to your logo and photo, pick an accent colour, and add the link to your digital business card if you have one.
Check the preview
The preview shows your signature on a white background, as it will look in an email. Check the phone number and links before you copy.
Copy it
Click “Copy signature” to copy it formatted, ready to paste. If your email program takes HTML, click “Copy HTML” instead.
Paste it into your email program
Open the signature settings in Gmail, Outlook or Apple Mail, paste and save. The steps for each program are next to the preview. Then send yourself a test email.
Questions about email signatures
Click “Copy signature”, then open the signature settings in Outlook. In the new Outlook and Outlook on the web, that's Settings → Accounts → Signatures. In classic Outlook for Windows, it's File → Options → Mail → Signatures.
Give the signature a name, paste it in, choose it for new messages and replies, and save. The generator shows the same steps next to the preview.
Click “Copy signature”. In Gmail, open Settings (the gear), then See all settings, and scroll down to Signature on the General tab. Create a new signature, give it a name and paste. Choose it as the default for new emails and for replies, then click Save Changes at the bottom of the page.
Usually because the image isn't online. A signature you copy and paste links to its images, so they have to be on the web: the reader's email program fetches them from there. Use a link to a PNG or JPG that starts with https://, such as the logo on your company website. Right-click the image there and copy its address.
Also, many email programs hide images until the reader chooses to show them, and iPhone Mail usually drops them from the signature. That's why your name, number and links are text, not part of an image.
Yes. Paste a link to an image that's already online, as a PNG or JPG. The generator sizes your photo to 80 px and your logo to 32 px high, so they load fast and don't take over the email. Keep the image files themselves small too.
Yes. On iPhone, you can paste it into Mail's signature setting; the steps are next to the preview. iPhone Mail keeps the text and links but usually drops the images.
It depends on where your company is registered. Many countries require companies to show details such as their registered name and registration number in business emails.
In Sweden, for example, Bolagsverket (the Swedish Companies Registration Office) says that a limited company's website, invoices, letters, email and order forms must show its registered name, the municipality where its board has its registered office, and its organisation number. Check the rules where you are, and put the details on the company details line.
It's free: no sign-up, no watermark and no “made with” line in your signature. Veey makes digital business cards, and this is one of our free tools.
If you want more than a fixed signature, put your Veey card in it. The card updates itself when your details change, so even old emails lead to your current number. Team admins can copy each member's signature from the Veey dashboard. Veey has a 30-day free trial, but no free plan.
No. The signature is made in your browser; Veey doesn't receive or save what you type. The images in your signature load from the links you gave, like images in any email, so they need to stay online.
Put a digital business card in your signature
Link your Veey card from your signature, and everyone who gets your email can open it and save your details with a tap. It's always up to date, and they can share their details back. Try it free for 30 days. For teams, admins design branded cards in the Veey dashboard and can copy each member's signature from there.